How to Relieve Business App Overload and Reclaim Productivity 

How to Relieve Business App Overload and Reclaim Productivity 

The workplace of today is experiencing a growing issue. It is none other than business app overload. The issue has become incredibly common ever since the pandemic broke out. When you switch between platforms and tasks, it affects your productivity adversely. You end up wasting a ton of time and focus. Here is everything you need to know about business app overload and how you can overcome it. 

What Is Business App Overload?

Companies like design apps to make it easier for people to perform well at work. However, when too many of them are used at the same time, things tend to get messy. Work app overload is a common problem faced by both small and middle-sized enterprises. Relying on several apps for daily operations can cause confusion and reduce employee productivity. 

Why Are People Worried About It?

According to a study by CITE Research, it has been found that an excess of apps causes confusion in the workspace. Around 69% of the 2,000 workers surveyed in Australia, the US, and the UK wasted up to 32 days a year on context switching. It has become a serious problem for businesses as work app overload results in productivity loss. With employees juggling a minimum of four communication apps a day, a ton of time gets wasted. 

How Do You Avoid The Business App Overload?

App overload is not something that you can take lightly as it has a huge impact on productivity levels. Before you introduce yet another app, it is crucial that you give workflow another look and evaluate the impact it would have on employee performance and productivity. 

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There is only one solution to the problem and it is to reduce the number of communication apps used. Reducing the cause of the confusion. 

How Can Your Workspace Minimize This Effect?

There are various steps that your organization can take to put an end to work app overload and ensure that your employees do not suffer from context switching as mentioned below. Consolidating processes in a single app is an actionable way to improve the workspace. For example, using irreplaceable apps in new ways, like Gmail as a ticketing system. It is possible with a Chrome Extension that provides powerful collaborative features such as shared Kanban boards, email assignments, internal team chat options, and more to help you put an end to business app overload for good. 

1. Ditch Unnecessary Apps

One of the easiest ways to minimize business app overload is by ensuring that unnecessary apps are not used by your employees. Reevaluate the apps that are currently used and get rid of ones that are not useful.

2. Consider App Usage Tracker

To identify apps that use the most battery, an app usage tracker is recommended. It will also help identify apps that are not in use which you can delete. 

3. Organize Devices

Next, your team needs to organize their devices. It means that they should sort everything into folders and apps by actions.

4. Consolidate the Digital Workspace

Lastly, you need to consolidate the digital workspace to ensure that the least number of platforms are used. Use the Drag app to turn your Gmail account into a ticketing system to avoid the need to switch between platforms and tabs.

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5.Using a Unified Platform 

It will help to reduce the need for your staff to switch between and learn multiple apps. This is more efficient and saves time, especially if you have a large technical team. It also means that your employees can multitask a lot better and manage more projects at once — which is great for productivity.

Having too many apps and technologies can make it difficult for employees to find the most efficient way to complete various workplace tasks. Reducing this amount of technology creates a more streamlined digital ecosystem that streamlines workflows by eliminating time-wasting app-switching and redundant data entry. By providing employees with easy-to-use business technology, it can help to boost retention, engagement, and productivity.


Apps are the future, but they’re also the problem. Now, companies are starting to optimize their apps, creating an environment where employees can focus and be more productive. They believe that an integrated and unified system will lead to time savings, better organization, better communication, increased productivity, and an improved feeling of control over their work.

Ayhan Fletcher

"Subtly charming zombie nerd. Infuriatingly humble thinker. Twitter enthusiast. Hardcore web junkie."

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